Guide for IETF 108 Participants

This guide provides information and a short set of actions participants should review before participating in a session at IETF 108 Online, even if you have participated remotely at previous IETF meetings.

Key Info

  1. Register for the IETF 108 meeting
  2. Confirm your setup for Meetecho, including video and audio
  3. Test your setup during one of the test sessions
  4. Find session information
  5. Join the session about 5 minutes early
  6. Participate in the session
  7. Get help if needed
  8. Try the social experiment

1. Register for the IETF meeting

Please ensure that you are registered as a remote participant via the IETF 108 Online meeting website.. You can check if you are already registered on the website.

2. Set up for Meetecho

Meetecho is being used for the IETF 108 meeting. It brings together video and audio conferencing, meeting material sharing, text chat, shared notepad capability, and mic queue management. It will also include an experimental tool to replicate hums, if the session chair wishes to use them.

Meetecho can be used directly in any desktop WebRTC-enabled web browser, including Chrome, Firefox, Edge, Safari, and Opera. There is no client to install. While many Meetecho features are available on mobile browsers that support WebRTC, a mobile-friendly user interface is still in development and screen sharing is not supported on mobile devices. A headset is highly recommended for audio quality and good lighting is helpful for video quality.

3. Test your setup

Before joining a session during IETF 108, you should test your setup. Three testing sessions are offered before the meeting begins, with coordinates announced a week in advance:

Participant prep session 1
16 July 2020, 1200 UTC
Coordinates TBC

Participant prep session 2
17 July 2020, 0000 UTC
Coordinates TBC

Participant prep session 3
17 July 2020, 1500 UTC
Coordinates TBC

Follow the steps in Section 5., below, during the testing session.

4. Find session information

The IETF 108 Online meeting agenda includes information for each session, including links to Meetecho remote participation channels, presentation materials, and individual session tools such as chat channel, shared notepad, as usual.

5. Join the session

Plan to join a session about 5 minutes before the scheduled start to ensure everything is set up. 

If you are joining using Meetecho, all the standard participation tools should be available via the browser-based interface.

You will need to use your IETF Datatracker login used when you registered for IETF 108 to join the session. If you have forgotten your password, you can request a reset

A few things to check after you join:

Check your audio is set up: we strongly recommend that you use a headset. Meetecho does not provide a call-in option.

Be sure you are muted: Double check that you are muted when you join to avoid background noise. You will be able to unmute yourself during the session.

Manage video: Sending video will be off when joining a session, and all participants will need chair approval to send video.

6. Participate in the session

Bluesheets tracking meeting participation: will be automatically generated based on your datatracker information so there is no need to do anything further after you’ve authenticated with the IETF Datatracker to join the session.

Further details about joining the speaking queue, participating in hums, and managing audio and video will be provided in the testing session and added to this guide.

7. Try the social experiment

Outside of meeting sessions, a new platform for social interaction and access to information resources will be provided during IETF 108 meeting week. This will include a virtual space that includes features found at an in-person meeting such as the RFC Editor and IANA desks, as well as a virtual meeting registration desk. The same set up needed for joining IETF 108

8. Get help if needed

In addition to real-time assistance available during the advance testing sessions, there will be help throughout the IETF 108 Online meeting available in a variety of ways, including the usual email.